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Procurement · For contracting authorities

Public Procurement Consulting for Contracting Authorities

Document preparation and support throughout the entire procedure for municipalities, state bodies, and companies.

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Our contracting authority services in detail

Discrete tasks we can take on beyond the main procurement conduct.

  1. Annual procurement plan

    Preparing the annual procurement plan and uploading it to the EKR.

  2. Supplementary information responses

    Drafting the official replies to tenderer questions and publishing them within the deadline.

  3. Legality review of contract amendments

    Legality assessment of a planned contract amendment, together with documentation and publication.

  4. EKR management and support

    Registration, users, forms, and document handling in the electronic public procurement system.

  5. Contracting authority status assessment

    Reviewing the contracting authority status qualification for new organisations and edge cases.

  6. Registration on the contracting authorities list

    Preparing and submitting the notification to the register of contracting authorities kept by the Public Procurement Authority (Közbeszerzési Hatóság).

  7. Below-threshold competitive procedures

    Compliant conduct of competitive procurements below the public procurement value thresholds.

  8. Municipal procurement regulation drafting

    Preparing general or ad hoc procurement regulations aligned with the municipal organisational rules.

Pricing

A brief overview of procedure conduct pricing

The exact pricing depends on the scope of the task, the type of investment, and the procedure format (with public notice, without notice, or negotiated).

Procedure Fee Minimum
Construction 0.3-0.5% EUR 2,000-3,500
Goods 1.0-1.5% EUR 1,500-2,000
Services 1.2-1.5% EUR 1,500-2,000

Prices shown are indicative. Exact quotations are provided upon specific request. For sub-task engagements we work with significantly more favorable pricing.

See our full pricing →

How the procurement procedure works

  1. Preparation

    We help identify the procurement need, the estimated value, and the appropriate procedure type.

    → Procurement value thresholds

  2. Call and documentation

    We assemble the call, the procurement documents, and the eligibility criteria.

  3. Publication

    We upload to the EKR, manage the publication, and respond to requests for additional information.

  4. Evaluation

    We conduct the opening, the requests for clarification, and the eligibility and validity review.

  5. Result notification

    We prepare the summary evaluation, the result notification, and notify the winning tenderer.

  6. Contract signature

    We prepare the contract draft, handle the standstill period, and take care of publication.

  7. Closure

    We close out the procedure, prepare the reports, and handle archiving.

Free Expert Consultation

Contact us with your question and we will guide you towards the right solution.

Procurement Value Thresholds Contact

How should a public procurement be conducted?

What kind of procurement regulation must a contracting authority maintain?

Every contracting authority must set out in writing how procurements are prepared, run, and audited before its first procedure begins. Sugallat reviews the existing internal rules and prepares the type of regulation that fits the client's needs.

General regulation
Sets the responsibility framework that applies to every procedure, the scope of authority of persons and organisations acting on the authority's behalf, and the documentation rules.
Ad hoc regulation
Covers a single specific procedure, typically where the general regulation does not reach.

The regulatory obligation is set out in Section 27(1) of the Kbt. The current preparatory guidance issued by the Public Procurement Authority (Közbeszerzési Hatóság) is advisable to take into account for every new or amended regulation.

Who is responsible for the technical specifications?

Drafting the technical specifications is the contracting authority's responsibility, and we guide the process to keep it lawful and aligned with real needs.

  • Contracting authority's responsibility: capturing every material characteristic of the goods, services, or construction works being procured.
  • External specialists: generally unavoidable for construction projects, where several designers may be needed to prepare the plans.
  • Procurement rules on content: the specifications themselves are subject to distinct legal requirements that must be observed during drafting.
  • Sugallat's role: continuous support to the client or the retained specialists so that the published specification remains fully compliant.

Classification of Procurement by Value Thresholds

The procurement to be carried out is classified according to two criteria: the subject of the procurement and its value (estimated value). By subject, a procurement may be:

  • supply of goods
  • procurement of services
  • construction works (execution, design, build)
  • mixed procurement combining the above

The estimated value is the expected consideration for the procurement and determines the applicable procedure, the value thresholds, the eligibility and evaluation criteria, and the deadlines.

Without an accurate estimate, the procurement cannot be lawfully planned and conducted. A documented estimate reduces the margin for error, allowing the contracting authority to plan its costs and unforeseen expenses more accurately.

When planning, we recommend the appropriate procurement procedure to our clients on the basis of the above.

How do we set the eligibility and evaluation criteria?

We work with clients to build the eligibility and evaluation criteria for the specific procedure, keeping them lawful and geared to selecting the right tenderer. The Public Procurement Act, related legislation, and official guidance run to hundreds of pages of rules that are hard to navigate without procurement practice. Drawing on decades of experience and current legal knowledge, we tailor the criteria to the goal of the procedure and to market reality.

Contract Notice and Procurement Documents

The preparatory work described above results in the contract notice or participation notice (depending on the procedure type) made available to tenderers. These generally include the following: the contract notice, procurement documentation (guide for tenderers), document templates, technical specifications and plans, an unpriced bill of quantities, and the draft contract.

Supplementary Information

Following the launch of the public procurement procedure, tenderers must be given the opportunity to submit questions regarding the contracting authority's requirements and the content of the notice and procurement documents throughout the entire tender period. Responses to tenderers' questions must be provided within the prescribed deadline in the form of supplementary information, uniformly to all tenderers, regardless of who submitted the question. As consultants, we prepare the responses to procurement-related questions for the contracting authority, and for technical questions, we ensure that the responses provided by the contracting authority or its experts are lawful.

Who evaluates the tenders and what do we handle?

Tenders are evaluated by a committee with at least three members and an odd number of members, and the final decision stays with the contracting authority. We supply the procurement expertise and the full documentation.

  • Committee composition: professional, legal, financial, and procurement expertise combined, under Section 27(4) of the Public Procurement Act.
  • Proof of competence: relevant qualifications or documented practice, plus procurement training or procedure-management experience on the procurement side.

Decision role: the committee issues a written opinion and recommendation, while the contracting authority (with the decision-maker identified in the procurement regulation) makes the final decision.

Sugallat's role: procurement and procedural expertise as standard, legal expertise on request, plus every report, clarification request, decision document, and the closing summary.

What happens with the contract after the winner is announced?

  1. Contract signing
  2. Publication of the contract in the EKR system
  3. Performance monitoring: support in administering delivery and meeting the related documentation obligations, on request also in the electronic public procurement system.
  4. Contract amendments: preparation and administration where the course of performance requires them.
  5. Record retention and fulfilment of documentation obligations for the mandated retention period.

Why entrust your procedure to us?

What our contracting authority clients receive on every engagement.

Audit-defensible documentation

Every procedure is designed to withstand State Audit Office (ÁSZ), EUTAF, and Public Procurement Authority reviews. We meet statutory and record-keeping requirements systematically.

On the contracting authority side since 1996

Almost three decades of practice with municipal, state, and public institution clients. A refined working methodology supports every engagement.

70+ contracting authority partners

Partner to municipalities and city councils, ministries, state agencies, and public institutions. A significant share of our clients are returning contracting authorities.

Accredited advisor background

Our staff were listed in the Responsible Accredited Public Procurement Advisor (FAKSZ) register until the phase-out of the eligibility system, and their professional background and experience remain unchanged.

For local councils, government bodies and other contracting authorities, preparing and conducting a public procurement procedure is a complex task that requires both the use of the electronic system and compliance with legislative requirements, including the fulfilment of public procurement obligations. Legal, professional, and administrative requirements must be met simultaneously. The success of the procedure is often determined during the preparation phase.

Sugallat supports contracting authorities throughout the entire procedure, from preparation to conclusion. When disputes arise we provide legal remedy representation. For grant-funded projects our grant writing service is available from the outset.

Key Information