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Procurement · For tenderers

Public Procurement Consulting for Tenderers

Tender preparation, questions and dispute resolution, and pre-submission review for Hungarian public procurement procedures.

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Public procurement tendering with Sugallat

From tender preparation to contract signature, we support your success at every stage.

Full tender preparation

Preparation of the tender's key documents and declarations with formal and content compliance, from professional description to pricing guidance, ready for EKR submission.

Formal and content review before submission

Review of the completed tender, verification of eligibility criteria and exclusion grounds before submission. Reduces the risk of exclusion due to formal errors.

Clarification response or low-price justification

Precise, legally defensible response to disproportionately low price justifications or supplementary submission requests. Even on tight deadlines.

Remedy representation

Preparation of remedy applications and representation before the Public Procurement Arbitration Board when the evaluation or procedural decision is disputable.

Our tenderer services in detail

Discrete tasks we can take on beyond the main tender preparation work.

  1. Self-cleaning application

    We prepare the self-cleaning application and the accompanying compliance documentation.

  2. Pre-remedy dispute-resolution request

    We draft the pre-remedy dispute-resolution request for objections to the notice or the documents.

  3. Eligibility self-check and ESPD preparation

    We screen the tenderer's eligibility and draft the ESPD declaration.

  4. Exclusion grounds and Integrity Authority register screen

    We check exclusion grounds and the Integrity Authority's register of excluded operators before bidding.

  5. EKR registration and management

    We assist with EKR registration, user management, and form submissions.

  6. Consortium agreement preparation

    We prepare the consortium agreement for a joint tender, with responsibility and share allocation.

  7. Reference and eligibility certificates

    We obtain and organise the reference certificates, banking references, and other eligibility documents for the tender file.

  8. Abnormally low price justification

    We take on the legally defensible justification for an abnormally low price as a standalone engagement, within short deadlines where necessary.

  9. Post-award contract performance support

    We support performance notices, subcontractor substitution procedures, and subcontracting-chain reporting.

Pricing

A brief overview of tenderer service pricing

Fees are fixed per document package. The exact price depends on the scope of the task (participation submission, tender, qualifying documentation).

  1. Tender preparation

    EUR 450

  2. Participation submission

    EUR 400

  3. Participation submission + tender

    EUR 600

  4. Qualifying entity (per addition)

    +EUR 50

  5. Consortium partner (per addition)

    +EUR 50

Prices shown are indicative. Exact quotations are provided upon specific request, and we work with more favorable pricing on bundled packages.

See our full pricing →

The tendering process

  1. Notice and eligibility review

    We review the notice and the tenderer's eligibility, with a self-cleaning request where needed.

  2. Tender preparation

    We assemble the tender documents so that only signature and pricing remain with the client.

  3. Questions and dispute resolution

    We submit supplementary information requests in the EKR and prepare dispute-resolution requests.

  4. Pre-submission review

    We review the completed tender and recommend formal and substantive improvements.

  5. Clarification and justification

    We draft legally defensible responses to clarification requests and low-price justifications.

  6. Legal remedy

    We prepare the remedy application and represent the tenderer before the Public Procurement Arbitration Board.

  7. Contract signature and performance

    We accompany contract signature and the performance-phase obligations.

Free Expert Consultation

Discuss your tendering questions with us, and we will help you navigate requirements, documentation, and deadlines.

Contact

What makes a tender successful?

Tender Preparation

We assemble the complete tender documentation so the client is typically left with only the signature. Based on the call for tenders and the procurement documentation, we:

  • compile the documents and forms to be submitted through the Electronic Public Procurement System (EKR),
  • prepare the declarations outside the EKR,
  • help develop the technical proposal when one is required.

The bid summary sheet and pricing remain with the client. Preparation should start early, since document review and final submission take real time.

Tenderer Questions and Dispute Resolution Requests

We support the client in two areas during the procedure: question formulation and dispute resolution.

  • When a question arises, we help formulate it precisely and upload it to the EKR.
  • When needed, following the client's guidance, we prepare and submit dispute resolution requests concerning the call for tenders or the procurement documentation.

Questions can only be submitted within a fixed deadline, so continuous communication is required to meet the question and clarification windows.

Pre-Submission Tender Review

On an hourly basis, we review the tender your team has prepared against the contracting authority's requirements and recommend the necessary corrections. Our warranty conditions also apply to this type of engagement.

During the evaluation phase, we provide further support with:

  • fulfilling clarification and rectification requests from the contracting authority,
  • preparing responses to information requests,
  • consulting on the contracting-authority side if you are active on both sides of the market.

Appeal Preparation

We carry the appeal proceedings through the Public Procurement Arbitration Board when the client still disagrees with the contracting authority's decision after dispute resolution. We engage at three points:

  • we prepare a formal appeal containing every mandatory content element and help plan the next steps,
  • we recommend the legal representative to be involved in the proceedings,
  • on a winning tender, we also support the contract performance phase, from documentation management to fulfilment of the contractual obligations.

When is an economic operator excluded from public procurement?

There are two groups: mandatory exclusion grounds (Kbt. Section 62) and discretionary exclusion grounds (Kbt. Section 63). Any of the following can trigger them: tax debt, prior criminal conviction, false declaration, competition-law infringement, or a serious contractual breach.

On the tenderer side, we handle exclusion grounds before submission, not after:

  • We review the tenderer's current legal and financial status against the relevant Kbt. provisions.
  • We verify the tax-authority certificate and the other procurement documents.
  • We prepare and proofread the ESPD declaration draft.
  • If an exclusion ground surfaces, we support the preparation of the self-cleaning application.

If self-cleaning becomes necessary, Kbt. Section 64 sets three cumulative conditions. These must be fulfilled by the economic operator themselves. Sugallat supports the preparation of the application and the compliance documentation.

  1. Reparation

    Compensating the injured party for the damage caused, or a legally binding commitment to do so.

  2. Cooperation

    Active cooperation with investigating or other authorities to clarify the facts of the case.

  3. Prevention

    Technical, organisational, and personnel measures to prevent the infringement from recurring.

Important Information