Have a question?
Ask our expert directly.
István Zsolt Benkó
Lead Public Procurement Expert
Procurement in Hungary · For bidders & tenderers
Public Procurement Consulting for Hungarian Tenders
Expert bid preparation, EKR administration, compliance review, and dispute support to help you submit winning offers in Hungarian public procurement.
Public procurement tendering with Sugallat
From tender preparation to contract signature, we support your success at every stage.
Full tender preparation
Preparation of the tender's key documents and declarations with formal and content compliance, from professional description to pricing guidance, ready for EKR submission.
Formal and content review before submission
Review of the completed tender, verification of eligibility criteria and exclusion grounds before submission. Reduces the risk of exclusion due to formal errors.
Clarification response or low-price justification
Precise, legally defensible response to disproportionately low price justifications or supplementary submission requests. Even on tight deadlines.
Remedy representation
Preparation of remedy applications and representation before the Public Procurement Arbitration Board when the evaluation or procedural decision is disputable.
Our tenderer services in detail
Discrete tasks we can take on beyond the main tender preparation work.
-
Self-cleaning application
We prepare the self-cleaning application and the accompanying compliance documentation.
-
Pre-remedy dispute-resolution request
We draft the pre-remedy dispute-resolution request for objections to the notice or the documents.
-
Eligibility self-check and ESPD preparation
We screen the tenderer's eligibility and draft the ESPD declaration.
-
Exclusion grounds and Integrity Authority register screen
We check exclusion grounds and the Integrity Authority's register of excluded operators before bidding.
-
EKR registration and management
We assist with EKR registration, user management, and form submissions.
-
Consortium agreement preparation
We prepare the consortium agreement for a joint tender, with responsibility and share allocation.
-
Reference and eligibility certificates
We obtain and organise the reference certificates, banking references, and other eligibility documents for the tender file.
-
Abnormally low price justification
We take on the legally defensible justification for an abnormally low price as a standalone engagement, within short deadlines where necessary.
-
Post-award contract performance support
We support performance notices, subcontractor substitution procedures, and subcontracting-chain reporting.
-
Notice monitoring by keywords
We monitor new procurement notices matching your specified keywords and CPV codes on a weekly basis, so you can respond to relevant public procurement tenders in time.
Pricing
A brief overview of tenderer service pricing
Fees are fixed per document package. The exact price depends on the scope of the task (participation submission, tender, qualifying documentation).
-
Tender preparation
EUR 450
-
Participation submission
EUR 400
-
Participation submission + tender
EUR 600
-
Qualifying entity (per addition)
+EUR 50
-
Consortium partner (per addition)
+EUR 50
Prices shown are indicative. Exact quotations are provided upon specific request, and we work with more favorable pricing on bundled packages.
The public procurement and submission process
-
Tender notice and eligibility review
We review the notice and the tenderer's eligibility, with a self-cleaning request where needed.
-
Tender preparation
We assemble the tender documents so that only signature and pricing remain with the client.
-
Questions and dispute resolution
We submit supplementary information requests in the EKR and prepare dispute-resolution requests.
-
Pre-submission review
We review the completed tender and recommend formal and substantive improvements.
-
Clarification and justification
We draft legally defensible responses to clarification requests and low-price justifications.
-
Legal remedy
We prepare the remedy application and represent the tenderer before the Public Procurement Arbitration Board.
-
Contract signature and performance
We accompany contract signature and the performance-phase obligations.
Free Expert Consultation
Discuss your tendering questions with us, and we will help you navigate requirements, documentation, and deadlines.
How to write a successful public procurement tender?
When is an economic operator excluded from public procurement?
There are two groups: mandatory exclusion grounds (Kbt. Section 62) and discretionary exclusion grounds (Kbt. Section 63). Any of the following can trigger them: tax debt, prior criminal conviction, false declaration, competition-law infringement, or a serious contractual breach.
On the tenderer side, we handle exclusion grounds before submission, not after:
- We review the tenderer's current legal and financial status against the relevant Kbt. provisions.
- We verify the tax-authority certificate and the other procurement documents.
- We prepare and proofread the ESPD declaration draft.
- If an exclusion ground surfaces, we support the preparation of the self-cleaning application.
If self-cleaning becomes necessary, Kbt. Section 64 sets three cumulative conditions. These must be fulfilled by the economic operator themselves. Sugallat supports the preparation of the application and the compliance documentation.
-
Reparation
Compensating the injured party for the damage caused, or a legally binding commitment to do so.
-
Cooperation
Active cooperation with investigating or other authorities to clarify the facts of the case.
-
Prevention
Technical, organisational, and personnel measures to prevent the infringement from recurring.
Is this the right service for me?
Who this is for
- Companies preparing to bid
- SMEs before their first public procurement
- Suppliers with a public-sector client base
- Consortiums and joint bidders
- Foreign companies entering the Hungarian procurement market
- Companies needing EKR registration or management help
Who it isn't for
- Contracting authoritiesOur contracting authority page can help
- Those applying for EU or domestic grant fundingOur grant writing page can help
- Those seeking EKR or procurement trainingA training provider is the right fit
Important Information
Among the received tenders, a winning bid meets all formal and procurement requirements and best fulfils the evaluation criteria. If the contracting authority scores technical characteristics or warranty conditions alongside price, the winning tender is not necessarily the lowest-priced one but the bid offering the best value for money.
The latest public procurement notices are available through the Electronic Public Procurement System (EKR) and professional news portals. Notifications can also be set up in the EKR, so you can automatically receive new calls for tenders relevant to your criteria via email.
A well-prepared tender is clear, complete, and provides unambiguous answers to all the contracting authority's requirements, both professionally and formally impeccable. If the call for tenders requires a detailed technical description and presentation of reference projects, a successful tender includes these in a logically structured manner, supported by annexes and without any omissions.
In the terminology of the Public Procurement Act (Kbt.), invalidity formally applies to the submitted tender (Section 73). A public procurement tender is invalid, among other cases, when it arrives after the submission deadline, does not comply with the tender notice or procurement documents, the bidder fails to meet the suitability requirements, an exclusion ground exists, or the consideration qualifies as abnormally low. Invalidity results in exclusion from evaluation without substantive review.
In open procedures the default is 60 days, counted from the expiry of the tender submission deadline (Section 81(11) of the Public Procurement Act, Kbt.). This is the period during which the bidder cannot withdraw the tender and during which the contract can be concluded with the content of the tender. The contracting authority may set a different duration in the notice initiating the procedure.
A bid bond is only required if the contracting authority prescribes it in the notice initiating the procedure. Under Section 54(2) of the Public Procurement Act (Kbt.), the bid bond may not exceed 2% of the estimated value and may be provided by bank transfer, bank guarantee, or a surety issued under an insurance contract. If the bidder withdraws the tender during the commitment period, the bond is forfeited to the contracting authority.
Reporting happens in two stages. At tender submission the bidder must indicate the parts of the procurement to be performed by subcontractors and name the subcontractors already known at that point (Section 66(6) of the Public Procurement Act, Kbt.). During performance the contracting party must report to the contracting authority in advance any further subcontractor to be involved in performance (Section 138(3)).
The difference lies in proving suitability: subcontractors do not count, capacity providers do (Section 65(7) of the Public Procurement Act, Kbt.). A subcontractor is an economic operator directly involved in performance who carries out a defined part of the procurement. A capacity-providing organisation is one whose resources the bidder invokes to meet the suitability criteria, and whose involvement in performance is subject to stricter conditions. The two statuses may overlap, but the legal consequences differ.