Procurement · For tenderers

Public Procurement Consulting for Tenderers

Q: What makes a tender the winning bid in a public procurement procedure?

Among the received tenders, a winning bid meets all formal and procurement requirements and best fulfils the evaluation criteria. If the contracting authority scores technical characteristics or warranty conditions alongside price, the winning tender is not necessarily the lowest-priced one but the bid offering the best value for money.

Q: Where can I find relevant public procurement notices?

The latest public procurement notices are available through the Electronic Public Procurement System (EKR) and professional news portals. Notifications can also be set up in the EKR, so you can automatically receive new calls for tenders relevant to your criteria via email.

Q: How is a successful public procurement tender structured?

A well-prepared tender is clear, complete, and provides unambiguous answers to all the contracting authority's requirements, both professionally and formally impeccable. If the call for tenders requires a detailed technical description and presentation of reference projects, a successful tender includes these in a logically structured manner, supported by annexes and without any omissions.

Q: Who can help with submitting a public procurement tender?

Expert consultants, lawyers, and experienced tender writers can assist tenderers throughout the entire public procurement procedure. It is worth choosing a partner who accompanies you through the entire process, from document preparation to handling any issues that arise.

Tender preparation, questions and dispute resolution, and pre-submission review for Hungarian public procurement procedures.

Formally flawless tender preparation
Eligibility and exclusion-ground handling
30+ years in Hungarian procurement
Financially competitive pricing advice

We help in these situations

From tender preparation to legal remedies.

Full tender preparation

Preparation of the tender's key documents and declarations with formal and content compliance, from professional description to pricing guidance, ready for EKR submission.

Formal and content review before submission

Review of the completed tender, verification of eligibility criteria and exclusion grounds before submission. Reduces the risk of exclusion due to formal errors.

Clarification response or low-price justification

Precise, legally defensible response to disproportionately low price justifications or supplementary submission requests. Even on tight deadlines.

Remedy representation

Preparation of remedy applications and representation before the Public Procurement Arbitration Board when the evaluation or procedural decision is disputable.

Free Expert Consultation

Discuss your tendering questions with us, and we will help you navigate requirements, documentation, and deadlines.

Pricing Contact

+36-20-424-5411

Our consulting services are available on an hourly rate or as fixed-price packages, depending on the complexity of the tender. Pricing is also influenced by preparation time and the volume and complexity of the required documentation. To classify tenders by value threshold, you can use our public procurement value threshold checker.

Tender Support Services for Successful Bids

Tender Preparation

Based on the call for tenders and the procurement documentation requirements, we compile the documents and forms to be submitted through the Electronic Public Procurement System (EKR), as well as prepare declarations outside of the EKR, so the tenderer client typically only needs to sign. Preparing a tender requires adequate time from document review to final submission, which is why successful tenderers begin their preparations well in advance. We leave the completion of the bid summary sheet and pricing to our client, while providing support in compiling all other related documents. If a technical proposal is also required, we assist in its development as well.

Tenderer Questions and Dispute Resolution Requests

If questions arise on our client's behalf during the procedure, we provide assistance in formulating them precisely and uploading them to the EKR. Questions in a given procurement procedure can only be submitted within a specified deadline, making quick and accurate responses particularly important. When necessary, following our client's professional guidance, we also prepare and submit dispute resolution requests concerning the call for tenders or the procurement documentation. The consulting collaboration requires continuous communication, especially to ensure compliance with deadlines for submitting questions and requests for clarification.

Pre-Submission Tender Review

If the client requests it, there is also the option for us not to compile the tender ourselves but instead review it on an hourly basis against the contracting authority's requirements and recommend necessary corrections. Our warranty conditions also apply to this type of engagement. During the evaluation phase, we also provide comprehensive support in fulfilling clarification and rectification requests from the contracting authority and preparing responses to information requests. If you are active on both sides of the market, we are also happy to assist your work with consulting for contracting authorities.

Appeal Preparation

If the tenderer disagrees with the contracting authority's decision even after dispute resolution, there is the option to initiate appeal proceedings before the Public Procurement Arbitration Board. In such cases, we prepare a formal appeal containing all mandatory content elements and meeting formal requirements, and we also provide assistance in planning the necessary further steps. We offer recommendations for selecting the legal representative to be involved in the appeal proceedings, and in the case of a winning tender, we also provide support during the contract performance phase. We assist with managing the required documentation and ensuring compliance with procurement regulations throughout the entire implementation period.

Exclusion Grounds in Public Procurement Procedures

An exclusion ground is a legal violation or deficiency that prevents an economic operator (company or business) from participating in a public procurement procedure and whose absence must be demonstrated through the prescribed documents. Examples include tax debts, criminal records, formal errors, false declarations, or competition law violations. Required supporting documents may include, for example, a tax clearance certificate issued by the National Tax and Customs Administration, a certificate of clean criminal record, or certain financial suitability documents.

In practice, the most common reasons for exclusion are failure to comply with formal requirements, submission of incomplete documentation, or missing the tender submission deadline. However, a successful bid requires not only the avoidance of exclusion grounds but also meeting the suitability criteria appropriate to the nature of the procurement, such as demonstrating the required references or revenue requirements.